The start of the year brings with it a sense of renewal, making it the perfect time to take control of your workspace and make sure everything is organized and running smoothly. By decluttering your office, you can create an environment that helps maximize productivity — one where you can easily find what you need when you’re looking for it. In this blog post, we’ll dive into six tips to help guide the process so that by the end of January (or maybe even sooner), your office will feel transformed!
Tip 1: Organize Your Office
The first step in office decluttering is to organize the space. This means making sure all your files are sorted by date, topic and importance so that when you need something, you can quickly find it. Additionally, organizing your physical supplies — from pens and paper to electronics — into designated drawers or shelves will help you save time since you won’t have to rummage through a pile of miscellaneous items every time you need something.
Tip 2: Make Sure All Sensitive Documents Are Properly Labeled
By labelling all sensitive documents, you can ensure that they are properly stored and easily identifiable. Additionally, this will make it easier to shred any documents that are no longer necessary and make sure they are securely disposed of in order to protect the confidential information they contain.
Tip 3: Utilize Shredding Service
For large or small shredding projects, consider investing in a shredding service. Shredding services provide the highest level of security for document destruction, as they shred all documents on-site and dispose of them according to applicable standards and regulations. This will help ensure that your confidential information is kept safe and out of the wrong hands.
Shredding companies even have a service called ongoing shredding, where they will come on a regular basis to shred your documents. This is an ideal solution for businesses that don’t have the capacity to shred on their own or want the added convenience of having a shredding service do it for them.
Tip 4: Consider Secure Shredding Bins For The Office
Secure shredding bins provide a safe way for employees to store confidential documents until shredding day arrives. They also come in various sizes so you can place them throughout your office in areas that are easily accessible, making protecting documents a breeze.
Tip 5: Consider Media Destruction
If you have hard drives or other media devices that should be destroyed, you must use a shredding service specializing in media destruction. Destruction is the only way to guarantee all data has been irretrievably destroyed and will not end up in the wrong hands.
Tip 6: Follow Local Laws And Regulations
Ensure you are following them when it comes to document remittance and destruction. The most important regulation to follow is FACTA, GLBA, and HIPAA, which will ensure that you take the proper steps to protect confidential information while following the law. Shredding services also provide you with a Certificate of Destruction to prove that your documents have been shredded properly and securely.
Following these tips for decluttering to ensure your office stays organized and secure this new year. ATI SecureDocs provides confidential data destruction services to businesses year-round in Greater central and south Texas. Every part of our confidential data destruction process is designed to ensure your security, privacy, and regulatory compliance.
Start 2022 by shredding all those outdated documents and making room for new projects. Contact us today to learn more about our shredding services and secure shredding bins. We’re standing by to help keep your office safe this new year!