If you are a business owner, you know it is crucial to keep your documents and information confidential. The best way to do this is to shred your documents. However, did you know that you should outsource your shredding instead of having to do it yourself? In this article, we will talk about all the reasons why you should avoid shredding yourself and the benefits of using a document shredding provider.
Reasons Why You Should Avoid In-House Shredding
There are several reasons why you should avoid shredding your documents in-house, so here are the most common reasons.
Shredding Equipment
First of all, it is important to note that document shredding is not as simple as just throwing your documents in a shredder. There are different document shredding levels, and each level requires different equipment.
If you want to do a good job of document shredding, you will need to invest in a high-quality industrial shredder. These shredders can be very expensive, and they are also very loud. This means that if you have employees in your office, they will definitely be able to hear the shredder running. This can be disruptive and make it difficult for them to concentrate on their work.
Security Breaches
Another reason you should avoid document shredding in-house is that it can lead to security breaches. If you don’t have the proper equipment, it can be very easy for someone to put together the pieces of your shredded documents. This means that sensitive information could get into the wrong hands.
It Takes A Lot Of Time
Document shredding takes a lot of time, especially if you don’t have the right equipment. This means that you or your employees will have to spend a lot of time shredding documents, which could be better spent on other tasks.
Risk of Not Complying With Regulations
If you handle sensitive information, you need to make sure that you are compliant with all relevant regulations. This includes disposing of your documents in the right way. If you don’t shred your documents properly, you could be risking hefty fines.
Why Outsource Document Shredding?
Now that we have talked about some of the reasons why document shredding is best left to the professionals, let’s talk about some of the benefits of using a document shredding provider.
Security
When you use a document shredding provider, you can ensure that your documents will be shredded properly. This means there is no risk of anyone being able to put together the pieces of your shredded documents. This will give you peace of mind knowing that your sensitive information is safe.
Convenience
Another benefit of using a document shredding provider is that it is very convenient. You won’t have to spend any time shredding your documents; just call up your shredding company, and they will take care of the rest. This means that you can focus on more important tasks.
Certificate of Destruction
When you use a document shredding provider, you will also be given a certificate of destruction. This proves that your documents have been shredded properly and per all relevant regulations. This can be useful if you ever need to show it to authorities.
NAID AAA Certified
When you use a document shredding provider, you can be sure they are NAID AAA certified. This certification means that the company has been vetted and approved by the National Association for Information Destruction. This is the highest standard in document destruction, so you can be sure that your documents will be properly shredded.
Cost-Effective
Finally, document shredding providers are also very cost-effective as you don’t have to pay for any equipment or pay one of your workers to do the job. You just pay for the service, which is much cheaper!
As you can see, hiring a document shredding provider is the best option for businesses. It is more secure, convenient, and cost-effective than document shredding in-house. So if you need to have your documents shredded, use a document shredding provider.
At ATI SecureDocs, we understand the importance of document security. That’s why we offer a range of document shredding services to suit your needs. We are NAID AAA certified, and our document destruction process fully complies with all relevant regulations. Contact us today to find out more about our document shredding services.