Every business, regardless of its size or industry, needs to take measures to protect its confidential data. For financial institutions, this is especially important, as they deal with large amounts of sensitive information like social security numbers and account numbers. One way to ensure the safety of this data is by securely shredding documents once they are no longer needed. In this article, we will discuss five reasons why financial institutions should hire professional document shredding services to keep their confidential data safe.
5 Reasons Why You Should Use Document Shredding Services
Cost-Effective
While it may seem like an added expense to hire a professional shredding service, it is actually more cost-effective in the long run than doing it yourself. Shredders can be expensive, and if you are not using a commercial-grade shredder, you run the risk of your documents not being shredded properly, allowing someone to piece them back together.
Security
One of the most important reasons for financial institutions to shred documents is for security purposes. If confidential information falls into the wrong hands, it could be used for identity theft or fraud. When financial records are shredded, it is impossible for anyone to access the information contained within them. By hiring a professional shredding service, you can rest assured that your documents will be shredded properly and securely so that no one can access your confidential data.
Protect From Legal Liabilities
Another important reason to shred documents is to protect yourself from legal liabilities. If you are disposing of sensitive information and it is not properly shredded, you could be held liable if that information is accessed by someone else. This is especially important for financial institutions as they are subject to strict regulations regarding the disposal of confidential data.
Protecting Clients’ Data
Not only is it important to protect your own data, but you also have a responsibility to protect your clients’ data. If confidential client information is accessed by someone who is not authorized to do so, you could be held liable. This is another reason why financial institutions need to hire professional document shredding services to keep their data safe.
Protecting The Environment
In addition to protecting your data and your client’s data, hiring a professional shredding service is also good for the environment. Paper that is not shredded properly can end up in landfills, where it will take up space and release harmful chemicals into the ground. By hiring a professional shredding service, you can ensure that your documents are disposed of properly and safely without harming the environment.
Secure shredding as a solution
Hiring a professional document shredding company is the best way to ensure that all financial records are destroyed properly and securely. These companies have the experience and expertise to shred documents quickly and efficiently while also providing peace of mind that the job will be done right.
The best thing about using these types of services is they come directly to you and collect all the documents you want to be destroyed and take them back to a secure facility where they will be shredded securely. Once the shredding is completed, you will receive a Certificate of Destruction, which is proof that all your documents have been destroyed.
Shredding documents is an essential part of data security for financial institutions. By hiring a professional document shredding company, institutions can protect themselves from legal liability, safeguard customer information, and ensure that all staff members are aware of the importance of document security.
At ATI Secure Docs, we understand the need of the financial institution to stay compliant. We provide secure paper shredding services in Austin, Houston and San Antonio. In addition, we also offer hard drive destruction and recycle electronics. Contact us today by using our online form or call us at 877-314-5273.